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Start here. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don’t mix these elements. For example, Y6dh! Passwords should contain 8 or more characters. A pass phrase that uses 14 or more characters is better. It is critical that you remember your password.

If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. Select Next to go to the second wizard screen. Its title is Select Database and Table.

To connect to a specific cube file in the database, make sure that Connect to a specific cube or table is selected, and then select a cube from the list. In the Select the database that contains the data you want box, select a database, and then click Next. Click Next to go to the third wizard screen. Click Browse to change the default file location of My Data Sources , or check for existing file names. In the Description , Friendly Name , and Search Keywords boxes, type a description of the file, a friendly name, and common search words all are optional.

To ensure that the connection file is used when the PivotTable is refreshed, click Always attempt to use this file to refresh this data. Selecting this check box ensures that updates to the connection file will always be used by all workbooks that use that connection file.

You can specify how a PivotTable is accessed if the workbook is saved to Excel Services and is opened by using Excel Services. If you want to ensure that the same data is accessed whether you open the workbook in Excel or Excel Services, make sure that the authentication setting in Excel is the same. Select Authentication Settings , and select one of the following options to log on to the data source:. Windows Authentication Select this option to use the Windows username and password of the current user.

This is the most secure method, but it can affect performance when there are many users. A site administrator can configure a SharePoint site to use a Single Sign On database where a username and password can be stored. This method can be the most efficient when there are many users. None Select this option to save the username and password in the connection file.

Important: Avoid saving logon information when connecting to data sources. This information may be stored as plain text, and a malicious user could access the information to compromise the security of the data source.

Select Finish to close the Data Connection Wizard. Decide how you want to import the data, and then select OK. For more information about using this dialog box, select the question mark? You can connect to a specific offline cube file if it has been created on the database server.

You can also import data into Excel as either a Table or a PivotTable report. In the Navigator pane select the database, and then select the cube or tables you want to connect. Click Load to load the selected table into a worksheet, or click Edit to perform additional data filters and transformations in the Power Query Editor before loading it.

Note: Before you can connect to an Oracle database using Power Query , you need the Oracle client software v8. If you want to import data using native database query, specify your query in the SQL Statement box. For more information, see Import data from database using Native Database Query.

For more information about advanced connector options, see Oracle Database. Select the driver that matches your Power Query installation bit or bit. For more information, see Import data from a database using Native Database Query. For more information about advanced connector options, see MySQL database. Select the driver that matches your Office version bit or bit. For more information, see Which version of Office am I using? Also make sure you have the provider registered in the machine configuration that matches the most recent.

NET version on your device. For more information about advanced connector options, see PostgreSQL. Select the driver that matches your Excel installation bit or bit. By default, the Encrypt connection check box is selected so that Power Query connects to your database using a simple encrypted connection. Note: Before you can connect to a Teradata database, you need the. This feature is only available in Excel for Windows if you have Office or later, or a Microsoft subscription.

If you are a Microsoft subscriber, make sure you have the latest version of Office. You will need an SAP account to login to the website and download the drivers. If you are unsure, contact the SAP administrator in your organization. The server name should follow the format ServerName:Port. Optionally, if you want to import data using native database query, Select Advanced options and in the SQL Statement box enter the query.

Azure SQL Database is a high-performing, fully managed, scalable relational database built for the cloud and used for mission-critical applications. For more information about advanced connector options, see Azure SQL database. Azure Synapse Analytics combines big data tools and relational queries by using Apache Spark to connect to Azure data services and the Power Platform. You can load millions of rows in no time. Then, you can work with tabular data by using familiar SQL syntax for queries.

For more information, see What is Azure Synapse Analytics. For more information about advanced connector options, see Azure Synapse Analytics. Azure HDInsight is used for big data analysis when you need to process large amounts of data. It supports data warehousing and machine learning; you can think of it as a data flow engine. Select your cluster in the Navigator dialog, and then find and select a content file. Select Load to load the selected table, or Edit to perform additional data filters and transformations before loading it.

If you are connecting to the Blob storage service for the first time, you will be prompted to enter and save the storage access key. Note: If you need to retrieve your storage access key, browse to the Microsoft Azure Portal , select your storage account, and then select the Manage Access Key icon on the bottom of the page. Select the copy icon to the right of the primary key, and then paste the value in the Account Key box. The Azure Storage provides storage services for a variety of data objects.

For more information, see Introduction to Table storage. Azure Data Lake Storage Gen 1 combines different data warehouses into a single, stored environment. You can use a new generation of query tools to explore and analyze data, working with petabytes of data. For more information, see Azure Data Lake Storage. Azure Data Explorer is a fast and highly scalable data exploration service for log and telemetry data. It can handle large volumes of diverse data from any data source, such as websites, applications, IoT devices, and more.

For more information, see What is Azure Data Explorer. In the Azure Data Explorer Kusto dialog box, enter appropriate values. Each prompt provides helpful examples to walk you though the process.

You can import Datasets from your organization with appropriate permission by selecting them from the Power BI Datasets pane, and then creating a PivotTable in a new worksheet. The Power BI Datasets pane appears. If many Datasets are available, use the Search box.

Select the arrow next to the box to display keyword filters for versions and environments to target your search. Select a Dataset and create a PivotTable in a new worksheet. Select the 2. As an alternative to 2. For more information about advanced connector options, see SharePoint Online list.

If you have many objects, use the Search box to locate an object or use he Display Options along with the Refresh button to filter the list. Select or clear the Skip files with errors checkbox at the bottom of the dialog box.

If you select the Advanced option, you can append certain additional parameters to the query to control what data is returned. If you aren’t signed in using the Microsoft Work or School account you use to access Dataverse for Apps, select Sign in and enter the account username and password. The Salesforce Objects dialog box appears. Select either Production or Custom. If you select Custom , enter the URL of a custom instance. For more information about advanced connector options, see Salesforce Objects.

Because Salesforce Reports has API limits retrieving only the first 2, rows for each report, consider using the Salesforce Objects connector to work around this limitation if needed. The Salesforce Reports dialog box appears. For more information about advanced connector options, see Salesforce Reports. Make sure you have the latest version of the Adobe Analytics connector. Sign in with you Adobe Analytics Organizational account, and then select Connect.

For more information about advanced connector options, see Adobe Analytics. Select Advanced , and then In the Access Web dialog box, enter your credentials. For more information about advanced connector options, see Web. Microsoft Query has been around a long time and is still popular.

In many ways, it’s a progenitor of Power Query. For more information, see Use Microsoft Query to retrieve external data. By default, the most general URL is selected. Select Anonymous if the SharePoint Server does not require any credentials. Select Organizational account if the SharePoint Server requires organizational account credentials. For more information about advanced connector options, see SharePoint list.

Select Marketplace key if the OData feed requires a Marketplace account key. Click Organizational account if the OData feed requires federated access credentials. For Windows Live ID, log into your account. For more information about advanced connector options, see OData feed. HDFS connects computer nodes within clusters over which data files are distributed and you can access these data files as one seamless file stream.

Enter the name of the server in the Server box, and then select OK. In the Active Directory Domain dialog box for your domain, select Use my current credentials , or select Use alternate credentials and then enter your Username and Password.

To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane.

For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane.

PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see. For more info, go to Video: Use accessible colors and styles in slides.

Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation. In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices.

If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:. If you have hyperlinks in your table, edit the link texts, so they make sense and don’t break mid-sentence.

Make sure the slide content is easily read with Magnifier. Screen readers keep track of their location in a table by counting table cells. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.

Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns.

Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image, its intent, and what is important about the image. Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, “a graphic of” or “an image of.

Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide. In alt text of such images, mention the existence of the text and its intent. PowerPoint for PC in Microsoft automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud.

Always check the autogenerated alt texts to make sure they convey the right message. If necessary, edit the text. For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually. For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint. In the Alt Text pane, spelling errors are marked with a red squiggly line under the word.

To correct the spelling, right-click the word and select from the suggested alternatives. In the Alt Text pane, you can also select Generate a description for me to have Microsoft cloud-powered intelligent services create a description for you. You see the result in the alt text field. Remember to delete any comments PowerPoint added there, for example, “Description automatically generated.

Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. People who use screen readers sometimes scan a list of links.

Links should convey clear and accurate information about the destination. For example, avoid using link texts such as “Click here,” “See this page,” Go here,” or “Learn more. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink. For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates.

For the step-by-step instructions on how to create hyperlinks and ScreenTips, go to Add a hyperlink to a slide. An accessible font doesn’t exclude or slow down the reading speed of anyone reading a slide, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the text in the presentation. For the step-by-step instructions on how to change fonts in PowerPoint go to Change the fonts in a presentation or Change the default font in PowerPoint.

To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines. A person with a vision disability might miss out on the meaning conveyed by particular colors. For headings, consider adding bold or using a larger font.

The text in your presentation should be readable in a high contrast mode. For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum. White and black schemes make it easier for people who are colorblind to distinguish text and shapes. Use the pre-designed Office Themes to make sure that your slide design is accessible. For instructions, go to Use an accessible presentation template or Use built-in slide designs for inclusive reading order, colors, and more.

Use the Accessibility Checker to analyze the presentation and find insufficient color contrast. It finds insufficient color contrast in text with or without highlights or hyperlinks in shapes, tables, or SmartArt with solid opaque colors. It does not find insufficient color contrast in other cases such as text in a transparent text box or placeholder on top of the slide background, or color contrast issues in non-textual content.

PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video.

For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint. Supported video formats for captions and subtitles vary depending on the operating system that you’re using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint.

Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video , closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved.

When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. Videos include an audio track with video descriptions, if needed, for users who are blind or have low vision. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard-of-hearing.

For more information, refer to Add closed captions or subtitles to media in PowerPoint. You can save your presentation in a format that can be easily read by a screen reader or be ported to a Braille reader. Before converting a presentation into another format, make sure you run the Accessibility Checker and fix all reported issues. When your presentation is ready and you’ve run the Accessibility Checker to make sure it is inclusive, you can try navigating the slides using a screen reader, for example, Narrator.

Narrator comes with Windows, so there’s no need to install anything. This is one additional way to spot issues in the navigation order, for example. Press the Tab key to navigate the elements within the slide and fix the navigation order if needed. To move the focus away from the slide content, press Esc or F6. Rules for the Accessibility Checker. Everything you need to know to write effective alt text. Use the Accessibility Reminder to notify authors of accessibility issues.

Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities. Closed Caption file types supported by PowerPoint.

If you must use an image with text in it, repeat that text in the presentation. In the alternative text, briefly describe the image and mention the existence of the text and its intent. Add alt text to visuals in Microsoft Add alt text to visuals in Office When someone who can see reads a slide, they usually read things, such as text or a picture, in the order the elements appear on the slide. In contrast, a screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear.

To make sure everyone reads the contents in the order you intend, it’s important to check the reading order. PowerPoint contains built-in slide layouts that you can apply to any slide. When you use them with a new slide, these layouts automatically make sure that the reading order works for everyone.

Use built-in slide designs for inclusive reading order.

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