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Or connect using your social account. Don’t have an account yet? Register Now. Register New Account. Password Minimum 6 symbols. Confirm password. Sign up. Already have an account? Password Lost Password? In our example, we want to see how fundraising for our l. Well, think again. Open Numbers and tap Create Spreadsheet, then Blank. This creates a single sheet with one table. We want to summarise the dat. Microsoft has improved the web version of Excel to make it faster to scroll rows in your spreadsheets.
Excel is a spreadsheet app that enables you to analyse numeric data, forecast what may happen when it changes and so plan ahead. It is often used to analyse finances, but this is far from its only use. Spreadsheets are used by companies to analyse da. When it comes to spreadsheets and data-crunching applications, the Mac is still relatively poorly served.
In the screen that. There may be times when you need to count the number of empty cells in a spreadsheet. In this example, w. To review, edit or add to these properties before saving, open LibreOffice Writer or Calc, selec.
Within Writer, open the Tools menu, then select Options. Open the LibreOffice s. John Dumoulin has never really set foot in an office. He works part time at Chick-fil-a. But the year-old from northern Virginia is the undisputed king of that bane to office workers everywhere – the spreadsheet. Dumoulin won an international comp. Microsoft has added a great new feature to its Excel app which makes use of online image recognition.
Take a photo of some printed data or use an existing ph. But they are fairly blunt snapshots of spending over a certain month. I prefer to monitor my outgoings over the course of a year, to see which mo. It was a good idea that won support from other developers see www. Version: 7. Professional-level PDF editors have a reputation for being feature-rich but complicated to use. The edit. Microsoft has launched a tool in Excel that provides suggestions on how to illustrate your data.
My position as honorary grump on the PC Pro podcast is now enshrined. However, should someone ask for. However, doing this. E xcel All-in-One For Dummies brings together plain and simple information on using all aspects of the latest-and-greatest version of Microsoft Excel. As the preeminent spreadsheet and data analysis software for all sorts of computing devices running Windows 7 or 8 desktops, laptops, tablet PCs and even smartphones , Excel offers its users seemingly unlimited capabilities too often masked in technical jargon and obscured by explanations only a software engineer could love.
On top of that, many of the publications that purport to give you the lowdown on using Excel are quite clear on how to use particular features without giving you a clue as to why you would want to go to all the trouble.
The truth is that understanding how to use the abundance of features offered by Excel is only half the battle, at best. I have endeavored to cover both the how to and so what aspects in all my discussions of Excel features, being as clear as possible and using as little tech-speak as possible. Its new Quick Analysis tool, Apps for Office, Flash Fill, and Recommended Charts and PivotTables, along with the tried-and-true Live Preview feature and tons of ready-made galleries, make this version of the program the easiest to use ever.
Whether you keep it on your desk or use it to prop up your desk is your business. This means that although the chapters in each book are laid out in a logical order, each stands on its own ready for you to dig into the information at any point. As much as possible, I have endeavored to make the topics within each book and chapter stand on their own. Use the full Table of Contents and Index to look up the topic of the hour and find out exactly where it is in this compilation of Excel information.
Excel All-in-One For Dummies is actually eight smaller books rolled into one. That way, you can go after the stuff in the particular book that really interests you at the time, putting all the rest of the material aside until you need to have a look at it. Each book in the volume consists of two or more chapters consisting of all the basic information you should need in dealing with that particular component or aspect of Excel.
Chapter 2 is not to be missed, even if you do not consider yourself a beginner by any stretch of the imagination. This chapter covers the many ways to customize Excel and make the program truly your own. Book II focuses on the crucial issue of designing worksheets in Excel. Chapter 2 covers how to make your spreadsheet look professional and read the way you want it through formatting.
Excel offers you a wide choice of formatting techniques, from the very simple formatting as a table all the way to the now very sophisticated and super-easy conditional formatting. Chapter 3 takes up the vital subject of how to edit an existing spreadsheet without disturbing its design or contents. Chapter 4 looks at the topic of managing the worksheets that contain the spreadsheet applications that you build in Excel.
It opens the possibility of going beyond the two-dimensional worksheet with its innumerable columns and rows by organizing data three-dimensionally through the use of multiple worksheets. Each Excel file already contains three blank worksheets to which you can add more. This chapter also shows you how to work with and organize multiple worksheets given the limited screen real estate afforded by your monitor and how to combine data from different files and sheets when needed. Chapter 5 is all about printing your spreadsheets, a topic that ranks only second in importance to knowing how to get the data into a worksheet in the first place.
As you expect, you find out not only how to get the raw data to spit out of your printer but also how to gussy it up and make it into a professional report of which anyone would be proud. This book is all about calculations and building the formulas that do them.
Chapter 2 takes up the subject of preventing formula errors from occurring and, barring that, how to track them down and eliminate them from the spreadsheet. This chapter also includes information on circular references in formulas and how you can sometimes use them to your advantage.
Chapters 3 through 6 concentrate on how to use different types of built-in functions. Chapter 3 covers the use of date and time functions, not only so you know what day and time it is, but actually put this knowledge to good use in formulas that calculate elapsed time.
Chapter 4 takes up the financial functions in Excel and shows you how you can use them to both reveal and determine the monetary health of your business. Chapter 5 is concerned with math and statistical functions of which there are plenty.
Chapter 6 introduces you to the powerful group of lookup, information, and text functions. Here, you find out how to build formulas that automate data entry by returning values from a lookup table, get the lowdown on any cell in the worksheet, and combine your favorite pieces of text. Book IV looks at the ways you can share your spreadsheet data with others. Chapter 1 covers the important issue of security in your spreadsheets. Here, you find out how you can protect your data so that only those to whom you give permission can open or make changes to their contents.
Chapter 2 takes up the subject of building and using hyperlinks in your Excel spreadsheets the same kind of links that you know and love on web pages on the World Wide Web.
This chapter covers how to create hyperlinks for moving from worksheet to worksheet within the same Excel file as well as for opening other documents on your hard drive, or connecting to the Internet and browsing to a favorite web page. It also covers techniques for reviewing and reconciling the suggested changes. Chapter 4 is concerned with sharing spreadsheet data with other programs that you use. It looks specifically at how you can share data with other Office programs such as Microsoft Word, PowerPoint, and Outlook.
This chapter also discusses the variety of ways to share your workbooks files, all the way from inviting people to review or even edit them from your SkyDrive, attaching them to e-mail and instant messages, presenting them in online meetings, to publishing them on your social network pages such as Facebook, LinkedIn, Twitter, and the like.
Book V focuses on the graphical aspects of Excel. Chapter 1 covers charting your spreadsheet data in some depth. Chapter 2 introduces you to all the other kinds of graphics that you can have in your spreadsheets. These include graphic objects that you draw as well as graphic images that you import, including clip art included in Microsoft Office, as well as digital pictures and images imported and created with other hardware and software connected to your computer.
Book VI is concerned with the ins and outs of using Excel to maintain large amounts of data in what are known as databases or, more commonly, data lists. Chapter 1 gives you basic information on how to set up a data list and add your data to it. This chapter also gives you information on how to reorganize the data list through sorting and how to total its numerical data with the Subtotal feature. Chapter 2 is all about how to filter the data and extract just the information you want out of it a process officially known as querying the data.
Here, you find out how to perform all sorts of filtering operations from the simplest, which involves relying upon the AutoFilter feature, to the more complex operations that use custom filters and specialized database functions. Finally, you find out how to perform queries on external data sources such as those maintained with dedicated database management software for Windows such as Microsoft Access or dBASE as well as those that run on other operating systems such as DB2 and Oracle.
Chapter 1 looks at the various ways to perform what-if scenarios in Excel. These include analyses with one- and two-input variable data tables, doing goal seeking, setting a series of different possible scenarios, and using the Solver add-in.
Chapter 2 is concerned with the topic of creating special data summaries called pivot tables that enable you to analyze large amounts of data in an extremely compact and modifiable format. Here, you find out how to create and manipulate pivot tables as well as build pivot charts that depict the summary information graphically.
Chapter 1 introduces you to the use of the macro recorder to record tasks that you routinely perform in Excel for later automated playback. You also find out how to use the Visual Basic Editor to write custom functions that perform just the calculations you need in your Excel spreadsheets. This book follows a number of different conventions modeled primarily after those used by Microsoft in its various online articles and help materials.
These conventions deal primarily with Ribbon command sequences and shortcut or hot key sequences that you encounter. Excel is a sophisticated program that uses the Ribbon interface first introduced in Excel In Chapter 1, I explain all about this Ribbon interface and how to get comfortable with its command structure. Throughout the book, you may find Ribbon command sequences using the shorthand developed by Microsoft whereby the name on the tab on the Ribbon and the command button you select are separated by arrows, as in.
This is shorthand for the Ribbon command that copies whatever cells or graphics are currently selected to the Windows Clipboard. Some of the Ribbon command sequences involve not only selecting a command button on a tab but then also selecting an item on a drop-down menu.
In this case, the drop-down menu command follows the name of the tab and command button, all separated by vertical bars, as in. This is shorthand for the Ribbon command sequence that turns on manual recalculation in Excel.
The book occasionally encourages you to type something specific into a specific cell in the worksheet. When I tell you to enter a specific function, the part you should type generally appears in bold type. You then, of course, still have to press the Enter key or click the Enter button on the Formula bar to make the entry stick. This book renders messages that you see onscreen like this:. This is the message that tells you that Excel is in manual recalculation mode after using the earlier Ribbon command sequence and that one or more of the formulas in your worksheet are not up to date and are in sore need of recalculation.
Occasionally I give you a hot key combination that you can press in order to choose a command from the keyboard rather than clicking buttons on the Ribbon with the mouse.
Both of these hot key combos save workbook changes. With the Alt key combos, you press the Alt key until the hot key letters appear in little squares all along the Ribbon. At that point, you can release the Alt key and start typing the hot key letters. Hot key combos that use the Ctrl key are of an older vintage, and they work a little bit differently because, on a physical keyboard, you have to hold down the Ctrl key as you type the hot key letter.
I intentionally use the convention of capitalizing the initial letters of all the main words of a dialog box option to help you differentiate the name of the option from the rest of the text describing its use. The following icons are strategically placed in the margins throughout all eight books in this volume. Their purpose is to get your attention, and each has its own way of doing that.
I reserve this icon for those times when you can lose data and otherwise screw up your spreadsheet. You may want to skip these sections or, at least, read them when no one else is around. Which book you go to after that is a matter of personal interest and need. Excel relies primarily on the onscreen element called the Ribbon, which is the means by which you select the vast majority of Excel commands.
In addition, Excel sports a single toolbar the Quick Access toolbar , some context-sensitive buttons and command bars in the form of the Quick Analysis tool and mini-bar, along with a number of task panes such as Clipboard, Research, Thesaurus, and Selection to name a few. Among the features supported when selecting certain style and formatting commands is the Live Preview, which shows you how your actual worksheet data will appear in a particular font, table formatting, and so on before you actually apply it.
Excel also supports an honest-to-goodness Page Layout view that displays rulers and margins along with headers and footers for every worksheet.
Page Layout view has a zoom slider at the bottom of the screen that enables you to zoom in and out on the spreadsheet data instantly. The Backstage view attached to the File tab on the Excel Ribbon enables you to get at-a-glance information about your spreadsheet files as well as save, share, preview, and print them.
Gone entirely are the contoured command buttons and color-filled Ribbon and pull-down menu graphics along with any hint of the gradients and shading so prevalent in the earlier versions. The Excel screen is so stark that even its worksheet column and row borders lack any color, and the shading is reserved for only the columns and rows that are currently selected in the worksheet itself.
This new look and feel for Excel indeed, all the Office apps is all part of the Windows 8 user experience. This latest version of the Windows operating system was developed primarily with tablets and smartphones in mind, devices where touch often is the means of selecting and manipulating screen objects. With an eye toward making this touch experience as satisfying as possible, Microsoft redesigned the interface of both its new operating system and Office application programs: It attempted to reduce the graphical complexity of many screen elements as well as make them as responsive as possible on touchscreen devices.
The result is a snappy Excel , regardless of what kind of hardware you run it on. Excel features a green color long associated with the program. This is in stark contrast to the last few versions of Excel where the screen elements were all predominately blue, the color traditionally associated with Microsoft Word. When you first launch Excel , the program opens up an Excel Start screen similar to the one shown in Figure This screen is divided into two panes. The left pane lists recently opened workbooks and contains an Open Other Workbooks link.
The right pane contains a Search Online Templates text box with links to common searches Budget, Invoice, Calendars, and so on followed by your user account name, e-mail, and photo, if you use one. Below you see thumbnails of various different templates that you can use in opening a new Excel workbook file.
Figure The Excel program window as it appears immediately after launching the program. The first template thumbnail displayed here is called Blank Workbook, and you select this thumbnail to start a new spreadsheet of your own design. The second thumbnail is called Take a Tour, and you select this thumbnail to open a workbook with five worksheets that enable you to play around with several of the nifty new features in Excel When you click this thumbnail, Excel opens a new Welcome to Excel workbook where you can experiment with using the new Flash Fill feature to fill in a series of data entries; the Quick Analysis tool to preview the formatting, charts, totals, pivot tables, and sparklines you can add to a table of data; and the Recommended Charts command to create a new chart, all with a minimum of effort.
Following the Blank Workbook and Take a Tour template thumbnails, you find all sorts of standard templates that you can select to use as the basis for new worksheets. These templates run the gamut from budget spreadsheets to academic calendars. See Book II, Chapter 1 for more on creating new workbooks from ready-made and custom templates.
When you first open a new, blank workbook, Excel opens up a single worksheet with the generic name, Sheet1 in a new workbook file with the generic filename, Book1 inside a program window such as the one shown in Figure The Excel program window containing this worksheet of the workbook is made up of the following components:.
You can also click the Customize Quick Access Toolbar button to the immediate right of the Redo button to open a drop-down menu containing additional common commands such New, Open, Quick Print, and so on, as well as to customize the toolbar, change its position, and minimize the Ribbon. They are arranged into a series of tabs ranging from Home through View. You use a horizontal scroll bar on the bottom to move left and right through the sheet and a vertical scroll bar on the right edge to move up and down through the sheet.
Tap this button followed by the Touch option on its drop-down menu to spread out the tabs and their command buttons on the Ribbon. That way you have a fighting chance of correctly selecting them with your finger or stylus. Figure The Excel program window as it appears after first opening a blank workbook when both Ribbon tabs and commands are displayed.
At the top of the Excel program window, immediately below the Excel program button and the Save button on the Quick Access toolbar, you find the File menu button the green one with File in white letters to the immediate left of the Home tab. When you click the File menu button, the Excel Backstage view appears. The screen in this view contains a menu of file-related options running down a column on the left side and, depending upon which option is selected, some panels containing both at-a-glance information and further command options.
Keep in mind, however, that this important file control is technically a command button that, when clicked, leads directly to a totally new screen with the Backstage view. This screen has its own menu options but contains no Ribbon command buttons whatsoever. Figure The Excel Backstage view displaying the Info screen with permissions, distribution, version commands, and more. On the right side of the Info screen, you see a list of various and sundry bits of information about the file:.
To edit or add to the Title, Tags, or Categories properties, click the appropriate text box and begin typing. To add or change additional file properties, including the Company, Comments, and Status properties, click the Properties drop-down button and then select Show Document Panel or Advanced Properties from its drop-down menu.
Select Show Document Panel to open the Document panel in the regular worksheet window where you can edit properties such as Author, Title, Subject, and Keywords and to add comments. To add an author to the workbook file, click the Add an Author link that appears beneath the name of the current author.
Select it to open the folder containing the current workbook file, where you can find associated workbook files to work with.
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