Microsoft Project Gantt Chart Tutorial + Template + Export to PowerPoint.Present your data in a Gantt chart in Excel

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Microsoft project 2010 gantt chart tutorial free download. Work with the Gantt Chart view

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Download Project Gantt Chart for Windows to create Project Gantt Charts using an Excel pre-made template. The Gantt Chart view is the most commonly used view in Project. It lists the tasks in your project, and illustrates their relationship to one another and.
 
 

Microsoft project 2010 gantt chart tutorial free download

 

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Download 01 Gantt Chart Excel Template Project Planner | Gantt chart, Project planner, Planner

 

I called mine Visual Tools. In the column on the right highlight the new group you created in step C I named mine Visuals Tools. Click OK to exit. Click on the Gantt Chart Wizard button and the first styling option you get is to select what type of Gantt information you want to display.

For client and executive presentations keep project visuals simple to understand by displaying only Standard information. The second step of the Gantt Chart Wizard allows you to select text you want to display alongside your tasks bars. To keep my Gantt chart uncomplicated I selected Dates. Further down in this Microsoft Project tutorial I show you how to add additional information to any task.

The final step of the Gantt Chart Wizard is to select whether you want to display links between dependent tasks. I opted not to show these links in an effort to keep my MS Project Gantt chart as easy to read as possible. From the Format tab, drop down the Format control to change the appearance of your tasks.

Here you can add and rearrange important elements to your MS Project Gantt chart. Now you need to create an image you can paste into PowerPoint. Microsoft Project has a feature called the Copy Picture tool which allows you to choose which tasks you want to show in your visual. This is useful for paring down project tasks to the ones that are critical for your presentation. In the example below I selected all my Summary Tasks rows.

On the Task tab drop down the Copy button to find the Copy Picture control. Set your timescale and click OK. Browse to your GIF and right click to open it with an editing tool like Paint, or click on it to open it in a browser. Copy your image with a snipping tool or cropping tool and paste it onto your PowerPoint slide. The Project tutorial demonstrated how to format your Microsoft Office Gantt chart into a presentable image and how to paste it into PowerPoint as a static visual.

Read the section below to learn how to import your. PowerPoint is a visual application and better suited for creating the type of visuals client and executive expect. Office Timeline is a PowerPoint add-in that imports data directly from Microsoft Project and transforms it into rich visual Gantt charts instantly. Since these charts are a native PowerPoint slides, they can be opened, shared, presented, updated or edited by anyone who has PowerPoint.

You will need to install Office Timeline Basic , which will add a timeline maker tab to the PowerPoint ribbon image below. Click on Microsoft Project in the Import wizard and select the mpp file you wish to load. Now, from the. You can choose to display some or all of the imported items. Mine looked like this and it took less than a minute to make. Click the Sync button on the Office Timeline ribbon to update your Gantt whenever the data changes in your Project file.

The sync wizard will identify any changes to the mpp file. Select the changes you want to accept and click Finish to update your Microsoft Office Gantt chart. Your slide can be updated in real-time. Below, I synchronized my Gantt chart with its linked MS Project file to add tasks and milestones, and then I made some styling changes – for example, changing colors, shapes, and text positions, and switching the timescale from months to weeks.

If you need to create and update a Gantt chart for recurring communications to clients and executives, it may be simpler and faster to create it in PowerPoint. On this page you can see both ways. I will give you step-by-step instructions for making a Gantt chart in Excel by starting with a Bar chart.

I will also show you how to instantly create an executive Gantt chart in PowerPoint by pasting or importing data from an. If you wish to learn how to make a timeline in Excel, please see our timeline tutorial here. Break down the entire project into chunks of work, or phases. These will be called project tasks and they form the basis of your Gantt chart. In Excel , , or , enter your data by listing the Start Date and Finish Date of each task, and also it’s Duration count of days required to complete that task.

Also include a brief description of the task. Make sure to sort these tasks in order, by placing the earliest start date first and the latest start date last. From the same worksheet that your Excel table is on, click in any blank cell. In the Charts section of the ribbon, drop down the Bar Chart selection menu. Click on the Add button to bring up Excel’s Edit Series window and here you will begin adding Task data to your Gantt chart.

First we need to name the data Series we will be entering. Click and place your cursor in the empty field under the title Series name , then click on the column header that reads Start Date in your table. Staying in the Edit Series window move down to Series value. This is where you will enter your Task start dates. It is easy to do. To the right of the Series values field you will see an icon which looks like a spreadsheet with a red arrow on it.

Click on it the one by Series values and Excel will open a smaller Edit Series window. Now simply click the first start date in your task table and drag your mouse down to the last start date.

This highlights all of the start dates for your tasks and inputs them into your Gantt chart. Make sure you have not mistakenly highlighted the header or any extra cells. When finished, click on the small spreadsheet icon again the one with the red arrow which will return you to the previous window called Edit Series.

Click OK. Your Gantt should now look like this:. In the Edit Series window, click in the empty field under the title Series Name , then click in your Task table again, on the column header that reads Duration. Staying in the Edit Series window move down to Series value and click on spreadsheet icon with a red arrow on it again. Select your Duration data by clicking on the first Duration in your project table and drag your mouse down to the last duration so all durations are now highlighted.

To exit, once again click on the small spreadsheet icon with the red arrow to which will return you to the previous window. Click OK again to build your Gantt chart which should now look something like this:. Right-click on one of the blue bars in the Gantt chart, then click on Select Data again to bring up the Select Data Source window.

Select the Edit button to bring up a smaller Axis Label windows. Again, click on the small spreadsheet icon. Be careful not to include the name of the column itself. When you are done, exit this window by clicking on the small spreadsheet icon again. Your chart should now look something like this:. You have really built a Stacked bar chart.

Now we need to format it so it looks like a Gantt chart. To do that, we must make the blue parts of each task bar transparent so only the orange parts will be visible. These will become the tasks of your Gantt chart. To select all of the tasks bars at once, click on the blue part of any bar in your Gantt chart, then right-click and select Format Data Series , which will bring up the Format Data Series window in Excel.

Don’t close the Format Data Series task pane because we’re going to use it in the next step. You probably also see that the tasks on your Gantt chart are listed in reverse order with the last task on top of the Gantt chart and the first Task listed at the bottom.

This is easy to change in Excel. To do so click on the list of tasks along the vertical axis of your Gantt chart. This will select them all and it will also open the Format Axis task pane. In the Format Axis task pane under the header Axis Options and the sub-header Axis Position put a check into the checkbox called Categories in reverse order. You will notice that Excel arranged your tasks into proper order, listing them from first to last on your Gantt chart.

You will also notice that Excel moved the date markers from beneath to the top of the Gantt chart. Now it is really starting to look more like a Gantt chart should. Removing some of the blank white space where the blue bars used to be will bring your tasks a little closer to the vertical axis of your Gantt chart.

 
 

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